ICER Academic Research Consulting Services (ARCS)

Here are examples of specific services offered as part of the Academic Research Consulting Service.

Development services:

• Creation of workflows for the HPCC and the commercial Cloud (e.g., Amazon Web Services, Google Cloud, Microsoft Azure).

• Software development – parallelization or performance tuning of existing software, as well as development of new software. 

• Platform development – data and application software, linked with workflow tools, and training.  (For example, building platforms using ACCESS resources, the Science Gateways program, commercial cloud, etc.)

Training services:

• Development and deployment of discipline-specific training workshops, as well as workshop support.  This includes workshops for both MSU and external personnel, and can range in scope from hours to multiple days.

• Creation of course modules or entire courses.

• Development of asynchronous discipline-specific training materials (via, e.g., Desire2Learn, EdX, or Coursera).

Specialist services:

• Machine Learning for Time-Series Analysis and software model emulation

• Scientific Image Analysis and Understanding

• Astrophysical modeling and software development

• Data visualization

• Research data workflows/pipeline

• Web application programming

• Database programming and design

• Open-source software development and management

• Adapting research scripts (Python, R, etc.) to run on a high-performance computer

• Numerical partial differential equations

• Sparse and high-dimensional data analysis

• Numerical linear algebra algorithms and libraries

• Statistical optimization and data analysis in multi-scale atomistic modeling

• Genomic analysis using both standardized and custom bioinformatics pipelines, as well as related services, are now available through the MSU Bioinformatics Core. Please go to bioinformatics.msu.edu to see a full list of available services and request a consultation!

Additional services relating to computation and data may also be available through ARCS or through another service provider at Michigan State University.  Please contact the ICER ARCS Point of Contact (oshea@msu.edu) to discuss your needs, and we will be happy to connect you with available resources.

Investigators that are interested in an ARCS collaboration that will be part of a grant proposal should contact the ARCS POC at least a few weeks before the final grant budget is due.  The goal of these discussions will be to define the scope of the work that will be done, deliverables, an approximate time scale, the ICER personnel that will be involved (which may include multiple people, depending on needs), and the estimated number of hours of effort that will be required for the ICER staff in order to achieve these goals.  After consensus is achieved, this will be codified in a Memorandum of Understanding (MoU) between the Director of ICER, the ICER staff involved, and the investigator(s) in question.  Upon request, it can also be documented in a letter of commitment or formal estimate of costs and services that can be included in a grant proposal.

When a project is underway, ICER consultants will keep track of the total time that they have committed to a project and the general categories of their effort (e.g., work done in pursuit of the project’s goals, meetings with other project members, training in new tools/technologies/methods).  This time, along with a summary of what has been done and an estimate of progress toward the goals documented in the MoU, will be reported to the project PI and Director of ICER on a quarterly basis via email.  In general, any effort that directly supports the project goals, including meetings with project personnel, will be billable to the project.  A reasonable amount of time taken to learn new tools/technologies/methods/etc. in direct support of the project will also be billable, but this is expected to be a relatively small fraction of the overall project expense (no more than 25% of the total direct cost of the project).  Additional time devoted to skill development by ICER consultants will count as an in-kind contribution by ICER, at no cost to the project.

We acknowledge that it is difficult to precisely estimate the amount of time that research-related efforts will require, and that grant budgets are typically fixed (i.e., cost overruns are either impractical or impossible).  If, during the course of a collaborative project, it becomes clear that the budgeted effort is insufficient to meet the agreed-upon project goals we will have a discussion with the project PI, ICER staff, and ICER director to determine a path forward.  ICER’s primary objectives in such a discussion are to ensure that the most crucial goals of the project are met while also maintaining the ability of ICER personnel to complete other crucial aspects of their work.  Once these discussions have been concluded, the outcome will be documented via an amended MoU.

The ARCS program uses a uniform hourly rate for all consultants that collaborate on a project, which is dependent on the funding source.  The rates are as follows:

• Internal rate (for units on MSU campus, charging to internal accounts):  $68.05/hour

• External rate (for foundation, non-profit, or non-MSU university partners):  $88.00/hour

• Federal rate (for grant-funded or industrial work): $106.50/hour

These rates have been determined by the MSU Office of the Comptroller.  The external and federal rates are based on the internal rate, modified by the Facilities & Administrative (F&A) cost rates determined by the MSU Contracts and Grant Administration Office of Sponsored Programs (see Facilities Administrative Cost Rates) using a Modified Total Direct Cost (MTDC) basis.  The external rate includes a 26% F&A rate and a 2% administrative fee.  The federal rate uses MSU’s federally-negotiated 56.5% F&A rate, which is valid through June 30, 2023.  While the stated rates are subject to change, the rate negotiated at the beginning of a grant or other extended project will continue to be in effect for the duration of the original agreement.